GENERAL TERMS AND CONDITIONS OF PURCHASE (GTC)

The acceptance of any order implies the full and unconditional acceptance by the Service Provider and/or Contractor of these general terms and conditions of purchase of the Association Vélo au Sommet – Organising Committee of the UCI 2027 Cycling World Championships Haute-Savoie Mont-Blanc (hereinafter the “GTC”) and the waiver by the Service Provider of its own general terms and conditions of sale and/or performance. Unless otherwise agreed in writing by the Organising Committee of the UCI 2027 Cycling World Championships Haute-Savoie Mont-Blanc (hereinafter the “Organising Committee”), no derogation from these general terms and conditions of purchase may be considered.

1. VALIDITY

Any supply of goods, performance of works or provision of services for the benefit of the Organising Committee (hereinafter the “Services”) is subject to the Service Provider receiving a written order (by post, email or hand delivery).

2. PURCHASE ORDER NUMBER

The purchase order number must be mandatorily stated on all correspondence and delivery, shipping and invoicing documents issued by the Service Provider to the Organising Committee in connection with the performance of the Services.

3. DEADLINES

The deadlines for performing the Services are stated in the purchase order. Unless otherwise specified, for the purpose of verifying compliance with the delivery / performance deadlines for the Services, the following shall be taken into account:

(i) For goods, the actual date of delivery of the goods to the address specified in the purchase order;

(ii) For the installation of equipment, the date on which the technical acceptance is issued without reservation; and

(iii) For services, the date of acceptance without reservation of the completed service.

4. QUALITY

Unless otherwise stated in the purchase orders, drawings or specifications, the standards in force at the time the purchase order is sent shall apply to the Services, which, in any event, must be performed in accordance with the applicable professional standards and best practices in the relevant field.

Any Service Provider supplying Services whose design / manufacturing process is the property of the Organising Committee is not authorised to make them available to third parties or to modify them without the prior written consent of the Organising Committee.

The Service Provider shall be responsible for identifying and applying the verification procedures necessary to achieve the required conformity and reliability (where these are not specified in the purchase orders, drawings or specifications), particularly where such conformity / reliability is required by the applicable standards.

The Service Provider undertakes to retain all written records, including records of inspections, tests and checks carried out by it or by any body authorised to certify compliance, and to provide them upon request by the Organising Committee.

Where necessary, and following consultation with the Organising Committee, any Service Provider whose personnel are involved in performing the Services must prepare a prevention plan and inform its personnel of the environmental protection, industrial hygiene and occupational safety requirements (including, in particular, electrical safety, building safety, use of tools and hazardous products, use of vehicles, etc.) defined in such prevention plan.

The prevention plan shall be prepared and communicated to the Organising Committee prior to the intervention.

Any Service Provider supplying or using potentially hazardous goods must provide the corresponding safety data sheets.

5. DUTIES AND OBLIGATIONS

During the performance of the order, the Service Provider shall perform the Services in good faith, with the care, skills and abilities necessary to comply with the best market practices and shall use its best efforts to promote the interests of the Organising Committee.

The Service Provider shall:

(a) comply with all laws, regulations, codes and sanctions relating to the organisation process of the UCI 2027 Cycling World Championships Haute-Savoie Mont-Blanc;

(b) not engage in any activity, practice or conduct that would constitute a violation of applicable laws / regulations;

(c) comply with the law on transparency, combating corruption and the modernisation of economic life, known as “Sapin II”, as well as with the Organising Committee’s ethics and anti-corruption policies, as the Organising Committee may document and update them;

(d) promptly report to the Organising Committee any solicitation or request for any kind of improper advantage (financial or otherwise) offered to or received by the Service Provider in connection with the performance of the Services;

(f) ensure that all persons associated with the Service Provider or employed by the Service Provider comply with this Article 5; and

(g) not damage the image or reputation of the Organising Committee throughout the performance of the Services.

In this respect, the Service Provider undertakes in particular not to disparage and, more generally, to refrain from making any negative comments about the Union Cycliste Internationale (hereinafter the “UCI”), the Organising Committee, the French Cycling Federation (hereinafter the “FFC”), the UCI 2027 Cycling World Championships Haute-Savoie Mont-Blanc, or any directors, employees or representatives of the UCI, the Organising Committee or the FFC, as well as their partners, licensees and service providers.

6. DELIVERIES

All physical deliveries must be made during the opening hours of the receiving department and at the location designated in the purchase order (in the absence of any indication, the delivery address shall be: 6, rue du Pré Paillard, 74940 Annecy – France).

Until their receipt by the Organising Committee at the agreed delivery location, the goods shall travel at the sole risk of the Service Provider.

The Service Provider’s delivery note must state the information referred to in Article 2 above, the description of the goods delivered using the same terms as those appearing in the purchase order, including, where applicable, the contents per crate or other packaging, as well as the gross and net weights.

Unless otherwise stated, the Organising Committee shall not be held liable for any payment delay resulting from a delivery note that has not been provided, is insufficiently completed or is illegible.

Where the goods supplied are subject to a risk of expiry, the Service Provider must expressly indicate the expiry date on each indivisible unit of packaging of the goods.

In the event of delivery by a carrier, reservations shall systematically apply if the carrier does not wait for the goods delivered to be unpacked by representatives of the Organising Committee.

7. ACCEPTANCE – RETURNS

No Service shall be deemed accepted in the absence of verification by the Organising Committee of its compliance with the provisions of the purchase order and with the applicable standards.

For equipment, following commissioning and where necessary, the technical acceptance must be validated without reservation.

Services that do not comply with the requirements of the purchase order (from a quantitative, qualitative or other perspective) may be rejected by the Organising Committee within thirty (30) calendar days following delivery / the date of completion of the Services. After this period, they shall be deemed accepted.

Rejected goods must be collected by the Service Provider, at the Service Provider’s expense, within eight (8) calendar days from notification sent to the Service Provider.

After this period, the Organising Committee reserves the right either to return the goods at the Service Provider’s expense or to store them at the latter’s expense and risk.

The Organising Committee shall then be entitled, at its sole discretion, to require the goods to be brought into compliance on site, replaced or, where applicable, reimbursed, without prejudice to any rights and remedies otherwise available to the Organising Committee.

8. WARRANTY

The Service Provider’s acceptance of the Organising Committee’s purchase orders entails its undertaking to warrant the parts and the proper performance of the Services for a minimum period of twelve (12) months following their acceptance (unless a longer period is expressly provided for by applicable legislation / regulations and/or specified in the purchase order, contract or Service Provider’s offer).

9. PRICES

Unless otherwise stated, the prices indicated in the purchase order are firm and non-revisable.

The prices shall be deemed to include all tax or other charges mandatorily applicable to the Services, costs relating to packaging, storage, packing, insurance and transport, as well as all other expenses necessary for the performance of the Services, risk margins and profit margins.

For deliveries of goods, the prices shall be understood as goods delivered to the specified delivery location, carriage and packaging paid, net of all duties and taxes.

Packaging may not, in particular, be returnable against a deposit without the prior written consent of the Organising Committee.

The packaging of delivered goods must comply with the specifications defined in the specifications document or with the quality standards required by the nature of the goods. Failing this, the Organising Committee reserves the right to reject the goods delivered.

The price for the assignment of intellectual property rights in the Deliverables must be expressly stated, either separately or as part of the total amount of the Services.

If the Service Provider fails to provide the Organising Committee with the documents enabling the latter to be exempted from ancillary charges such as taxes, duties, customs duties or the social security contribution, applicable to the delivery, it shall be required to reimburse the amount thereof to the Organising Committee, which may then deduct such amount from its payments.

10. INVOICES

Invoices must be issued after completion of the Services and in accordance with applicable laws / regulations, and in particular Article 289 of the French General Tax Code.

The invoice, in a single copy, must mandatorily be sent to the accounting department of the Organising Committee by email and, as from 1 September 2026, through an electronic system via a platform approved by the French State, in accordance with the applicable legal provisions (Finance Act No. 2026-103 of 19 February 2026). Any other form of transmission shall be deemed null and void.

The invoice must mandatorily state the legal particulars and the purchase order number defined in Article 2 and, by way of exception, all elements enabling the Services under the issued purchase order to be identified, such as the description of the Services and the price breakdown.

Unless conditions have been established in advance in agreement with the Organising Committee (for example, the issue of summary invoices), one invoice must be issued per delivery of goods or per completed unit of Services.

11. PAYMENT

Subject to the conformity of the Services as indicated in Article 8 above, invoices shall be paid in accordance with the terms agreed with the Organising Committee and stated in the purchase order.

Unless otherwise stated, the Organising Committee shall pay invoices within thirty (30) calendar days, such period beginning at the end of the month in which the invoice is received.

In the event of late payment, but subject to the proper performance of the Services, the Service Provider shall be entitled to default interest, which in no event may exceed the interest rate applied by the European Central Bank plus eight (8) percentage points.

Default interest shall accrue from the day following the payment due date stated in the purchase order or, in the absence of any such indication, upon expiry of the aforementioned payment period.

Late payment shall also give rise to the payment of a fixed compensation for recovery costs of forty (40) euros per unpaid invoice.

12. PENALTIES

In the absence of specific provisions in the purchase order, the Service Provider may, including without prior formal notice, be liable for a penalty in the event of late delivery.

This penalty shall be calculated by applying the following formula:

P = V * R / 1,000;

where:

P = the amount of the penalty;

V = the value of the Services on which the penalty is calculated, such value being equal to the basic price amount, excluding price variations and outside the scope of VAT, of the part of the Services that is late, or of all the Services if the delay in performing part of them renders the whole unusable;

R = the number of calendar days of delay, i.e. the difference between the date on which the Service Provider should have performed the Service and the date on which it performs the Service in accordance with the requirements of the purchase order and the GTC.

The amount of the penalties shall be deducted from the amount paid by the Organising Committee to the Service Provider.

13. INSURANCE

The Service Provider declares that it has taken out, and shall ensure that its service providers, suppliers and any subcontractors take out, for the duration of the Services, with reputable and financially sound insurance companies, the insurance policies necessary to cover the risks inherent in the performance of the Services and, in particular:

(i) the consequences of its civil liability, including:

• bodily and/or property damage caused or arising during a Service. This liability covers direct and indirect damage of any kind;
• occupational accidents involving its personnel;

(ii) the consequences of damage to property necessary for the performance of the Services.

14. TAX AND SOCIAL SECURITY OBLIGATIONS

The Service Provider certifies to the Organising Committee that its situation is compliant with the tax authorities and social security organisations.

It declares that it has fulfilled the various obligations listed in Articles L. 1221-10 et seq. of the French Labour Code and certifies on its honour that the work will be performed by workers in a regular employment situation.

It shall indemnify and hold the Organising Committee harmless against any claim in this respect.

15. INTELLECTUAL PROPERTY

The Service Provider assigns to the Organising Committee the intellectual property rights in the elements designed, created and delivered by the Service Provider, regardless of their form, nature or medium, in performance of the Services covered by the order (hereinafter the “Deliverables”), insofar as they are protected by such rights (for example, works, recordings, databases, models, works, concepts, inventions, documents, reports, studies, creations, applications, etc.).

The Service Provider undertakes to identify the specific Deliverables it produces in connection with the order.

This assignment includes all economic exploitation rights, in particular the rights of reproduction, representation and adaptation, and is granted on an exclusive basis, worldwide and progressively as the Deliverables are created, for the entire statutory term of protection of the rights in France or abroad.

The assigned rights may be licensed or assigned in whole or in part to any third party, in particular to the Union Cycliste Internationale (UCI), UCI entities and/or affiliates, commercial partners, and may be exploited for non-commercial or commercial purposes, on all media, in all forms and by any means or processes, whether existing or future, it being specified that arrangements or modifications to the assigned rights, as well as arrangements concerning the affixing of the Service Provider’s name and/or capacity, are specifically authorised due to the Organising Committee’s technical and operational requirements relating to the organisation and promotion of the Cycling World Championships, and depending on the conditions under which the Services are exploited.

It is specified that this assignment is intended as a maximum, which may be refined in the purchase orders and shall apply by default.

The Service Provider undertakes to cooperate with the Organising Committee, to sign all documents, including any confirmatory documents, and to complete all formalities that may prove necessary for the purposes hereof.

The Service Provider warrants to the Organising Committee the peaceful exercise and full enjoyment of the rights assigned upon completion of the order.

Consequently, it warrants the Organising Committee, any rights holder or assignee, against any claim or action that any person might bring, on any grounds, in connection with the exercise of its rights over the Deliverables and all their elements, where such person considers that the existence or use of the Deliverables or any of their elements constitutes an infringement of its rights, and undertakes to hold the Organising Committee harmless and indemnified against all costs, judgments, expenses and compensation of any kind that may be incurred or imposed upon it on the basis of the Deliverables.

The Organising Committee is and shall remain the sole owner of its data, including the materials and documents provided to the Service Provider for the performance of the Services, whether or not protected by intellectual property rights.

16. CONFIDENTIALITY

Information brought to the attention of the Service Provider in connection with the performance of the Services shall be considered confidential.

The Service Provider shall not (except in the proper performance of its duties), either during the performance of the Services or at any time after completion thereof or termination of the purchase order, use or disclose to third parties (and shall endeavour to prevent the publication or disclosure of) any information relating to the Organising Committee.

In particular, the Service Provider may not refer to any work carried out on behalf and/or for the benefit of the Organising Committee.

It shall ensure that this obligation is complied with by its service providers, suppliers and any subcontractors.

17. GDPR COMPLIANCE

The Service Provider shall comply with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 concerning the protection of individuals with regard to the processing of personal data and the free movement of such data (“GDPR”) for any processing of personal data carried out in connection with this order.

18. TRANSFER OF RISK AND OWNERSHIP

For the delivery of goods, the transfer of risk shall take place upon receipt of the goods at the premises designated by the Organising Committee under the conditions set out in Article 7 above.

Insurance of the goods shall be borne by the Organising Committee from that moment.

Transfer of ownership shall take place upon acceptance by the Organising Committee of the goods concerned at the premises designated under the conditions set out in Article 7 above, as defined in Article 8 above.

19. FORCE MAJEURE

Neither party shall be held liable for any failure to perform any of its obligations if it proves that such failure results from an event of force majeure or an unforeseeable event making performance of its obligations impossible within the meaning of Article 1218 of the French Civil Code and the definition established by French case law.

The party invoking the occurrence of an event of force majeure must immediately inform the other party by registered letter with acknowledgement of receipt of the occurrence and cessation of the event or circumstance qualifying as force majeure.

If the notification does not reach its destination within a reasonable period from the time when the debtor became, or should have become, aware of the impediment, the debtor shall be liable for damages resulting from the failure to receive the notification.

Initially, the occurrence of a force majeure event shall suspend the performance of the parties’ contractual obligations. The debtor shall not be released from its obligations, such performance merely being suspended until the force majeure event ceases.

It is understood that, in the event of such circumstances, the Service Provider must propose to the Organising Committee, as soon as possible, all measures that may be envisaged to organise and ensure the continuation and continuity of the performance of the Services, even if partial or degraded, in order to restore normal circumstances.

Such measures shall require the express approval of the Organising Committee.

If the force majeure event persists for more than fifteen (15) calendar days, the parties shall meet in order to negotiate and determine new contractual terms adapted to the circumstances created by the force majeure event.

As soon as the impediment caused by the force majeure event ceases, the initial contractual obligations and their conditions of performance shall fully resume for the remaining term.

If the force majeure event persists and negotiations have failed, the purchase order shall be terminated automatically by operation of law.

20. ADVERTISING – NO COMMERCIAL REFERENCE

Under no circumstances may the Organising Committee’s orders give rise to direct or indirect advertising, in any form whatsoever.

In connection with the performance of the Services, the Service Provider undertakes:

(a) never to associate, or associate its trademarks, whether registered or not, its logos, initials, emblems or any other distinctive signs belonging to it with the UCI 2027 Cycling World Championships Haute-Savoie Mont-Blanc, the UCI or the Organising Committee;

(b) never to claim the status of Service Provider or “official”, “selected”, “approved”, “guaranteed” or “preferred” partner of the UCI, the Organising Committee or the UCI 2027 Cycling World Championships Haute-Savoie Mont-Blanc, or any other similar status;

(c) never to publish or make any communication concerning its status as a provider of goods or services for the benefit of the Organising Committee, the UCI or any other organisation connected with the UCI 2027 Cycling World Championships Haute-Savoie Mont-Blanc;

(d) never to use a trademark, trade name, logo or any other communication medium likely to create confusion with the Organising Committee, the UCI or the UCI 2027 Cycling World Championships Haute-Savoie Mont-Blanc, or to undertake any form of ambush marketing likely to create such confusion.

21. DISPUTES

Any dispute between the Service Provider and the Organising Committee relating to the existence, validity, interpretation, performance or termination of a purchase order (or any of its provisions), or to the performance of the Services, which cannot be resolved amicably shall be referred to the Annecy Judicial Court.

22. TERMINATION

The Organising Committee may terminate the purchase order automatically, without prior formalities and with immediate effect, without any obligation to make any further payment to the Service Provider if, at any time, the Service Provider:

(a) breaches Article 5 above or commits a serious or repeated breach or failure to comply with the provisions of the GTC, or refuses or neglects to comply with the reasonable and legitimate instructions of the Organising Committee;

(b) commits serious misconduct, fraud, a dishonest act or acts in a manner which, in the opinion of the Organising Committee, causes or is likely to cause damage to the image of the Organising Committee or is significantly detrimental to the interests of the Organising Committee.

In such case, (i) For Deliverables in respect of which the Organising Committee acquires ownership, Deliverables not yet provided by the Service Provider, whether completed or not as of the date of termination, must be provided to the Organising Committee without delay. The Service Provider shall be entitled to remuneration for the Services necessary to complete the portion of the Deliverable whose ownership is transferred to the Organising Committee; (ii) For Services that have not been accepted by the Organising Committee, the Service Provider shall reimburse the Organising Committee in full for all amounts relating to the performance of such Services.

The Organising Committee may terminate the purchase order at any time for convenience.

In such case, the Service Provider shall be entitled to payment of useful expenses incurred prior to the termination date, subject to supporting documentation.

23. GOVERNING LAW

The Organising Committee’s orders shall be governed by French law.

Date of last update / effective date:
03 March 2026